Service
Cloud Bookkeeping for Multi-Channel US Businesses
For eCommerce, SaaS, agencies, and any business juggling five-plus data sources. A2X, Link My Books, Stripe, Dext, all wired in.
- AIPB Certified
- QuickBooks ProAdvisor
- Xero Partner
- US-based team
Tell us about the business
Two quick taps and we are off.
Pick a business size and your software to continue.
Quote in your inbox within one business day. No follow-up sequence.
If your business runs on five different data sources, this is the page for you. Shopify and Amazon and Etsy. Stripe and PayPal and Square. Dext for receipts. QuickBooks or Xero at the center. Most bookkeepers can keep one of those clean. Far fewer can wire the whole stack together so it actually reconciles itself.
That is what virtual bookkeeping with us means. We are not selling "online bookkeeping" as a feature, almost everyone is online now. We are selling integration-first bookkeeping for businesses where the data lives in seven places and needs to land in one. A2X for the marketplaces. Link My Books as the alternative for high-volume Shopify. Stripe and Square mapped cleanly into QuickBooks or Xero. Dext doing receipt capture on your phone before you have left the gas station.
Most of our virtual-bookkeeping clients are eCommerce, SaaS, agencies, content creators, or distributed-team businesses. The work rewards apps wired in deeply rather than bolted on after the fact. We do the cloud setup, the integrations, the chart of accounts rebuilt around the actual data flow, and tax-ready prep on top of clean books. By month two the friction is gone.
Where virtual bookkeeping actually helps
- My current bookkeeper wants me to drop physical receipts at their office once a monthSnap a photo on your phone. The receipt is categorized by Dext within hours, no commute required.
- I am paying for desktop accounting software and a bookkeeper who lives nowhere near meMove the file to the cloud. We work in the same file from anywhere. The desktop install becomes optional.
- I cannot see what my bookkeeper has done until they email me a PDF reportYou stay logged into QuickBooks or Xero. You see the work happening live. The PDF still arrives, but it is not the only window in.
- I am worried about putting my financial data in the cloudQuickBooks and Xero both encrypt at rest and in transit and host on US infrastructure. Your data is more secure than the laptop on your kitchen table.
- I run a multi-channel sales business and reconciling Stripe/PayPal/Shopify is killing my SundaysA2X or Link My Books wires the platforms in. The reconciliation runs automatically; we review and categorize, you sleep.
What "fully online" means in practice
Fully online does not mean impersonal. It means the workflow is digital end to end so the conversations can be more useful. Receipts photographed at the gas station, vendor bills emailed straight into Dext, customer invoices generated in QuickBooks with a payment link attached. The mechanical work is automated; what's left is judgment.
Most clients have a single video call during onboarding. After that, communication is email or chat through the software. We do not run open office hours or in-person meetings; the model lets us keep pricing competitive. If you genuinely need a video call mid-engagement, we set one up, but it's the exception.
What you'll notice in week one: receipts you photograph today appear categorized in QuickBooks before lunch tomorrow. By week three, the bank feed reconciles itself for the obvious matches and we're handling only the ambiguous ones. By month two, your books sit ready for the quarterly deadline by the third week, not the day before it hits.
How virtual bookkeeping with Bookflexy runs
Step 1
Discovery call (15 min)
We talk through your current setup. What software you're on, where the receipts pile up, what's broken in the workflow.
Step 2
Cloud setup (1 week)
We migrate or clean up your file, connect the feeds, set up Dext, and wire in any apps you use. You see the file as we go.
Step 3
Online delivery, every cycle
Reconciliation, tax-ready prep, payroll, reports. Done in the cloud. You get notifications when work is in your file ready to review.
"Shopify, Etsy, Amazon, plus a bit of wholesale on the side. I was reconciling Stripe payouts manually at midnight every Sunday. They set up A2X and now it just runs. I sleep on Sundays."
Why US small businesses choose Bookflexy for virtual bookkeeping
100% online, no in-person meetings
We work in your software, not at your office. If you'd rather a video call we'll do that. If you'd rather email, that works too.
US data handling
Your bookkeeping file is hosted in your accounting software (QuickBooks or Xero) on US infrastructure. Our access is from inside the US. Nothing leaves the country.
Faster reconciliation
Bank feeds plus auto-coding rules cut reconciliation time roughly in half compared to a manual workflow. The week we spend on you in month one pays back from month two.
Receipts captured the moment you get them
Dext on your phone. Snap the receipt at the gas station, it's categorized by the time you've started the engine.
Anywhere in the US
Sole proprietor in Montana, growing business in Austin, cafe group with locations in Denver and Nashville. Same workflow, same outcome.
Apps wired in, not bolted on
Stripe, Square, A2X, Link My Books, Dext, Gusto, Fathom. We use the right ones, not all of them.
Move your books to the cloud, by next month
Migration plus a fresh chart of accounts plus integrations wired in. Tell us what you have now and we will quote the move.
Three businesses, fully online
Solo consultant invoicing four clients a month
Lives on QuickBooks, invoices through it, gets paid through Stripe. Quarterly estimated tax, no payroll. Wants the books off her desk so she can spend the evening with her family.
What changes
- Bank feeds and Stripe wired in
- Dext on her phone for travel receipts
- Quarterly estimated tax prep on schedule
- Monthly P&L by 5th of the following month
Traditional bookkeeping versus virtual
Traditional / desktop Files, drop-ins, mail | Virtual (us) Cloud, feeds, online | |
|---|---|---|
Receipt handling | Drop physical receipts | Photograph on phone |
Bank reconciliation | Manual entry of statements | Live bank feeds |
Visibility into work | Wait for monthly PDF | Live in your software |
Software access | Often single-user desktop | Multi-user cloud |
Tax-ready books Both routes can get you there on time | Yes | Yes |
In-person meetings required | Often expected | Optional video calls |
Update frequency | Monthly | Continuous |
Coverage when bookkeeper is away | Limited | Team behind the file |
US data handling | Yes | Yes |
How pricing works for virtual bookkeeping
Virtual bookkeeping pricing follows the same logic as everything else we do. Transaction count, software, filing rhythm, payroll size, integrations. Two cloud-only businesses can have wildly different volumes, and we'd be guessing if we published a flat tier.
The quote form takes about 60 seconds. You'll get a written number in your inbox the same business day, with integrations and add-ons priced separately so you can see exactly what you're paying for.
Pricing factor
Transaction volume
Cloud feeds reduce the manual work but the underlying volume still drives the time. A high-volume eCommerce file is more work than a low-volume consulting file.
Pricing factor
Number of integrations
A2X, Link My Books, Stripe, Square, Dext, Gusto. Each integration is a one-off setup plus ongoing monitoring; both are factored in.
Pricing factor
Migration complexity
A clean QuickBooks file already in the cloud is fast to onboard. A messy desktop file with ten years of history is a project in itself.
Pricing factor
Filing frequency
Quarterly estimated tax is most common. Monthly closes shift the cadence and pricing. Annual is reserved for very small businesses.
Pricing factor
Payroll
W-2 and 1099 setup, multi-state payroll, benefits tracking. Headcount and pay frequency drive the cost.
Pricing factor
Custom reporting
Standard monthly P&L and balance sheet are baked in. Custom dashboards (Fathom, Spotlight) are add-ons.
Your first 90 days
Week 1
Cloud setup
File migrated or audited. Bank feeds connected. Dext on your phone. Integrations wired in.
Month 1
First full cycle
Reconciliations, vendor bills processed via Dext, customer invoicing live in QuickBooks. First monthly P&L by month-end.
Month 2
Auto-coding rules building
Dext starts auto-coding common vendors. Bank feeds reconcile most matches automatically. Manual time drops further.
Month 3
Books ready from the cloud
Books sit ready ahead of the quarterly deadline, prepared entirely from the cloud file. The whole cycle has run without paper.
Industries we work with
What clients say
"Shopify, Etsy, Amazon, plus a bit of wholesale on the side. I was reconciling Stripe payouts manually at midnight every Sunday. They set up A2X and now it just runs. I sleep on Sundays."
Virtual Bookkeeping FAQ
Two things to remember
Every account is reconciled and kept tax-ready by an AIPB-certified bookkeeper. Every account is run inside the US, by a US-based bookkeeper. Those two facts shape almost every other decision on this page.
Keep exploring
Service
Xero Bookkeeping
Setup, migration, and day-to-day bookkeeping in Xero.
Service
QuickBooks Bookkeeping
Online, Desktop, Self-Employed. App-integration fluent.
Service
Bookkeeping for Small Business
Visibility-first. Re-scoped as you grow. Reports owners actually read.
Industry
eCommerce
Shopify, Amazon, Etsy, A2X. Multi-channel reconciled.
Industry
Consultants
Project invoicing, quarterly tax timing, home office.
Wire your stack together?
Cloud setup, bank feeds, tax-ready books, reports delivered. All online. Tell us about your business and we'll quote it the same day.