Service
Outsourced Bookkeeping Services for US Small Businesses
Full delegation. We run the books, the tax-ready prep, the payroll. Built for compliance-heavy businesses that want zero hands-on bookkeeping.
- AIPB Certified
- QuickBooks ProAdvisor
- Xero Partner
- US-based team
Tell us about the business
Two quick taps and we are off.
Pick a business size and your software to continue.
Quote in your inbox within one business day. No follow-up sequence.
Outsourced bookkeeping is for owners who want the books off their plate entirely, not a tool that shaves ten minutes off a Sunday. It's a full handoff. We run reconciliations, categorize transactions, keep your books tax-ready ahead of every quarterly deadline, run payroll correctly, and send a monthly P&L with a plain-English note attached. You stop chasing receipts. Your CPA stops chasing you at year end.
Most of our outsourced clients sit in compliance-heavy industries. Contractors with 1099 subs and job costing, restaurants with tipped staff and daily POS reconciliation, construction firms tracking progress billing, allied health practices juggling three different insurance payer rates. The work carries weight, and we run a team behind every file rather than a single bookkeeper who takes vacation and leaves you stuck.
Every account is reconciled and reviewed by an AIPB-certified bookkeeper, and every account is run from inside the US. Onboarding takes a week: we connect to QuickBooks or Xero, audit your file, agree on a chart of accounts, and the first monthly cycle lands on the calendar with a real date attached.
Where outsourced bookkeeping actually helps
- I'm spending Saturday afternoons reconciling bank feeds instead of doing customer workBank rec runs weekly without you touching it. Saturdays back, billable hours back.
- Quarterly tax deadlines are a panic event with receipts in three apps and one shoeboxBooks are current by week three of the quarter, so the deadline is a formality, not a fire drill.
- My QuickBooks file is a mess and the chart of accounts has 200 line items I do not understandOnboarding includes a chart of accounts rebuild. Reports start telling you something you can actually use.
- My CPA charges extra at year end to clean up the books before filingThe year-end pack goes over clean. Filing gets faster, and usually cheaper.
- I pay the same vendor twice because invoice tracking is brokenVendor reconciliation is part of the monthly cycle. Duplicate payments stop happening.
What "done" actually looks like, month two onward
By month two, the rhythm is in. Bank feeds reconcile in the first week. Vendor bills go in as they arrive, categorized correctly against your specific chart of accounts. Customer invoices match against deposits without you thinking about it. Your books sit ready two weeks before each quarterly deadline, ready for a five-minute review instead of a weekend scramble.
The monthly P&L lands on the same Tuesday every month. The note attached tells you in plain English what shifted: revenue up 8 percent year over year, materials cost up 12 percent, gross margin holding. If something stands out, a vendor overcharged you, a customer payment is late, it gets flagged.
What you stop doing: chasing receipts, categorizing transactions, sweating quarterly deadlines, formatting reports for your CPA, working out whether a 1099 contractor should really be a W-2 employee, scrambling at year end. What you start having: predictable monthly numbers and your time back.
How outsourced bookkeeping with Bookflexy runs
Step 1
Discovery call (15 min)
We learn about your business, your software, and your filing rhythm. You get a rough sense of fit on the call. No sales pitch.
Step 2
Quote and onboarding (1 week)
Written quote in your inbox the same day or the next morning. If you say yes, we audit your file, agree on the chart of accounts, and set the recurring schedule.
Step 3
Monthly delivery
Reconciliation, categorization, tax-ready prep, payroll, monthly reports. Done before deadlines, not on them. You see the work live in your software.
"We took on a big job last year and the 1099 subcontractor payments nearly broke me, tracking who I paid, chasing W-9s, all of it. I called three bookkeepers and they were all 'we'll get back to you with a quote.' These guys came back the next morning with a number, started the following Monday."
Why US small businesses choose Bookflexy for outsourced bookkeeping
US team only
No offshore data handling. Your books, your file, your client information stays inside the US.
Free up 5 to 10 hours a week
That is the typical reclaim once we are running. The hours go back into your business or your weekend, your call.
Tax-ready every month
We don't scramble at quarter end. Books are already current, so the deadline is a review, not a rebuild.
Reports you actually read
Monthly P&L and balance sheet, plus a short note from a human telling you what shifted and why.
No lock-in contracts
Month to month. Cancel any time with 30 days notice. The fact that we say this on the homepage tells you what we think of lock-ins.
Software-flexible
QuickBooks, Xero, use what you have, or we will migrate you. Bill.com, Gusto, A2X, all wired up.
Want the books off your desk by next month?
A 60-second form gets you a written quote within one business day. Onboarding starts the week after you say yes.
Three businesses, three retainers
A consultant invoicing two or three clients a month
Roughly fifty to a hundred transactions a month, no payroll, sales tax registered in one state, quarterly estimated tax. Books currently in a spreadsheet that's starting to creak.
What changes
- QuickBooks set up on the Simple Start plan
- Bank feeds connected, Dext for receipts
- Quarterly estimated tax books prepped
- Monthly one-page P&L
- Year-end pack to your CPA
DIY versus in-house bookkeeper versus outsourced
DIY (you, on weekends) Free, in theory | In-house bookkeeper $55-75k/year + benefits | Outsourced (us) Monthly retainer | |
|---|---|---|---|
Cost | Your weekend | $55-75k + on-costs | Fraction of in-house |
Tax-ready books, always | Partial | Yes | Yes |
AIPB-certified review In-house often lacks formal certification | No | Partial | Yes |
QuickBooks/Xero expertise | Partial | Partial | Yes |
Coverage when sick or on leave | No | No | Yes |
Monthly reports written for you | Partial | Yes | Yes |
Catch-up specialist | No | Partial | Yes |
Cancel any time In-house: termination involves notice and often severance | Yes | Partial | Yes |
No offshore data handling | Yes | Yes | Yes |
How pricing works for outsourced bookkeeping
We do not publish flat tiers because it would mean overcharging some of you and underquoting others. Outsourced bookkeeping pricing depends on transaction volume, software, filing frequency, payroll size, and any industry-specific compliance you carry.
The quote form takes about 60 seconds. We come back the same business day, often within an hour or two. The number you see includes everything in scope, with add-ons listed separately so nothing gets snuck in later.
Pricing factor
Transaction count
The single biggest driver. A hundred transactions a month is a different job than a thousand. We do not estimate this; we look at your actual data on the discovery call.
Pricing factor
Payroll size
Weekly payroll for ten staff with tip reporting is more involved than monthly payroll for two salaried employees. Each headcount adds a small layer to the retainer.
Pricing factor
Filing frequency
Quarterly is the most common cadence for estimated tax readiness. Monthly closes shift the pace of work and pricing. Annual suits very small businesses only.
Pricing factor
Industry-specific compliance
Trust accounts, multi-state sales tax nexus, 1099 volume for construction, IFTA for trucking. Each adds scope.
Pricing factor
Catch-up state
If your books are more than three months behind, the catch-up is quoted as a one-off project before the monthly retainer kicks in. Both numbers are visible.
Pricing factor
Reporting cadence
Monthly P&L and balance sheet is standard. Custom dashboards, cash flow forecasts, and KPI reporting are add-ons priced separately.
Your first 90 days
Week 1
Onboarding starts
File audit, software access, opening balances reconciled, chart of accounts agreed. The first cycle is on the calendar.
Month 1
First full cycle
Bank rec, vendor bills, customer invoicing, payroll, monthly P&L. You see the work happening live in QuickBooks or Xero.
Month 2
Rhythm in
Reconciliations land on the same week. Tax-ready prep already started ahead of the quarter. Reports show genuinely useful comparisons.
Month 3
Books ready early
Books sit ready for the quarterly deadline with days of buffer. You review and hand off to your CPA or EA. The quarter feels boring, which is the point.
Industries we work with
What clients say
"We took on a big job last year and the 1099 subcontractor payments nearly broke me, tracking who I paid, chasing W-9s, all of it. I called three bookkeepers and they were all 'we'll get back to you with a quote.' These guys came back the next morning with a number, started the following Monday."
"I was running a business doing twenty grand a month off a notebook. They got me onto QuickBooks, sorted my mileage and tool deductions, and now my quarterly numbers come back ready before I even have to ask. Worth every dollar."
Outsourced Bookkeeping FAQ
Two things to remember
Every account is reconciled and kept tax-ready by an AIPB-certified bookkeeper. Every account is run inside the US, by a US-based bookkeeper. Those two facts shape almost every other decision on this page.
Keep exploring
Service
Quarterly Tax-Ready Bookkeeping
Books reconciled ahead of every quarterly deadline. AIPB certified.
Service
Payroll Bookkeeping
W-2, 1099, deposit deadlines. Payroll without the panic.
Service
Catch-Up Bookkeeping
Months behind? We do the cleanup so the IRS stops being scary.
Industry
Contractors
Job costing, mileage logs, 1099 subs, materials. We get it.
Industry
Construction
1099-NEC, retainage, progress claims, sub payments.
Guide
What Does a Bookkeeper Actually Do? A Day in the Life
A working list of what a bookkeeper actually does, week to week, in a US small business.