Service
Bookkeeping Services for US Small Business
Stay in the loop on your numbers. Re-scoped every six months as you grow. Reports written so an owner reads them, not so a CPA files them.
- AIPB Certified
- QuickBooks ProAdvisor
- Xero Partner
- US-based team
Tell us about the business
Two quick taps and we are off.
Pick a business size and your software to continue.
Quote in your inbox within one business day. No follow-up sequence.
Some owners want to hand the books over and never look at them again. This page is not for them. This page is for the owner who wants to stay in the loop on the numbers, see how the business is actually trending month to month, and have a bookkeeper who scales the work as the business grows.
The shape of a small business changes constantly. The first hire, the first quarterly deadline, crossing a sales tax nexus threshold in a new state, the move from sole proprietor to an LLC, the move from a dozen monthly transactions to several hundred. Each shift demands a small adjustment to how the books run. We re-scope the retainer every six months by default. There is no re-onboarding fee, no contract renegotiation, just an honest conversation and an updated number.
The reports get the same treatment. Profit and loss, balance sheet, plus a one-paragraph plain-English note from your bookkeeper telling you what shifted and why. If you cannot read the report, the report is wrong. Most clients tell us they actually understand their numbers for the first time after we start, because the chart of accounts is finally doing its job.
Where bookkeeping for small business actually helps
- I started doing the books myself and it has grown into a Sunday afternoon problemSundays back. We pick up the cycle and you stop opening QuickBooks on the weekend.
- I nearly missed a quarterly deadline because I was finishing a customer jobBooks are current by week three of the quarter. The deadline becomes a five-minute review, not a scramble.
- My books look fine but I have no real sense of whether the business is actually profitableMonthly P&L is rebuilt around your actual lines, with a one-paragraph note explaining what shifted. The number stops being a mystery.
- The team grew from one person to five and payroll is suddenly a thing I have to learnPayroll setup with W-2/1099 classification, deposit deadlines, and benefits tracking handled. You never have to learn the modern payroll rules.
- My CPA is great but expensive at year end because the books need cleanup firstYear-end pack is delivered clean. The CPA works on the return, not the cleanup. Their bill drops.
Bookkeeping that scales with the business, not against it
Small businesses change shape constantly. The first hire, the first quarterly deadline, the first time you cross a sales tax nexus threshold in a new state, the move from sole proprietor to an LLC, the move from a dozen monthly transactions to a hundred. Each shift demands a small adjustment to how the books run. A good bookkeeper sees those shifts coming.
We re-scope every six months by default. If transaction volume has crept up, the retainer adjusts. If you have added payroll or picked up nexus in a new state, that gets reflected. There is no re-onboarding fee, no contract renegotiation, just an honest conversation and an updated number.
The opposite happens too. Some clients shrink, intentionally, after a busy growth year. The retainer drops. We are not interested in inflating fees against businesses that are getting smaller. The work is real and the price tracks the work.
How bookkeeping for small business with Bookflexy runs
Step 1
Discovery call (15 min)
We listen first. What size, what software, what hurts most. The call ends with a rough fit picture and a quote committed to within one business day.
Step 2
Onboarding (1 week)
File audit, chart of accounts review, integration setup, and the first reconciliation cycle scheduled. You stay in your software, you don't change anything yourself.
Step 3
Monthly cycle
Reconciliation, tax-ready prep, payroll runs, monthly reports. The cadence is fixed, the dates go in your calendar, the work happens whether you remember or not.
"I'm a one-person business, didn't think I needed a bookkeeper. After I underpaid my quarterly estimated tax by accident and got hit with a penalty, I changed my mind. The package they put me on is genuinely affordable for a sole proprietor and they catch stuff before it becomes a problem."
Why US small businesses choose Bookflexy for bookkeeping for small business
Right-sized for small business budgets
A bookkeeper good enough for a $5m business is overkill for a $200k sole proprietor. We size the work and the price to your business.
Every industry covered
Contractors, hospitality, allied health, eCommerce, nonprofits, real estate, legal, sole proprietors. The compliance angles for each are part of how we work.
Predictable monthly rhythm
Reconciliations on the same week. Tax-ready prep on the same week. Reports on the same week. Boring is the goal here.
Reports written for owners
Profit and loss, balance sheet, and a one-paragraph plain-English note from your bookkeeper telling you what shifted. If you can't read the report, the report's wrong.
Cancel any time
Month to month. Thirty days notice. We have to earn the next month every month, which we think is the right way around.
US team only
No offshore data handling. Every account run by a US-based bookkeeper, reviewed by an AIPB-certified team.
A retainer sized to your business, sent in a day
Sixty seconds, eight questions, a written number in your inbox. No call required to start.
Four small business shapes
One person, no employees, light volume
Sole proprietor, EIN, sales tax registered in one state, quarterly estimated tax. Maybe a hundred transactions a month. Wants the lowest tier that still keeps everything compliant.
What changes
- Light retainer scaled to volume
- Quarterly estimated tax prep on schedule
- Monthly P&L kept simple
- Year-end pack to your CPA
How small businesses typically handle bookkeeping
Owner does it Common at start | Casual local bookkeeper Single-bookkeeper risk | Outsourced (us) Team behind the file | |
|---|---|---|---|
Time cost to owner | High | Medium | Low |
AIPB certification | No | Partial | Yes |
Coverage when sick or on leave | No | No | Yes |
Software expertise | Variable | Variable | Certified |
Industry-specific knowledge | No | Partial | Yes |
Scales with growth | No | Partial | Yes |
Monthly reports written for owners | No | Partial | Yes |
Predictable cost | Hidden time | Variable | Fixed retainer |
How pricing works for bookkeeping for small business
Small business bookkeeping pricing depends on transaction count, payroll size, filing rhythm, and the amount of catch-up work needed before we settle into the regular cycle. Two businesses on $1m revenue can have very different bookkeeping needs, so a flat tier would be unfair to one of you.
What you'll see in your inbox is a written quote with the monthly retainer, what's in scope, and what's an add-on. The quote stays valid as long as you need it. There's no follow-up sequence, no expiry, no pressure.
Pricing factor
Transaction count
Most small businesses sit between 50 and 500 transactions a month. We size against your actual recent volume, not an estimate.
Pricing factor
Payroll size
Number of staff and pay frequency drive the cost. Weekly payroll for ten is a different job than monthly payroll for three.
Pricing factor
Filing rhythm
Quarterly estimated tax readiness is most common. Monthly closes shift the cadence. Annual is rare and tied to specific business size.
Pricing factor
Industry compliance
Multi-state sales tax nexus, trust accounts, 1099 volume, IFTA reporting. Each adds a layer.
Pricing factor
Bookkeeping state at start
A current QuickBooks or Xero file onboards inside a week. Anything more than three months behind gets a separate catch-up quote first.
Pricing factor
Reporting needs
Standard monthly P&L is included. Custom dashboards, KPI reports, and cash flow forecasts are add-ons.
Your first 90 days
Week 1
Onboarding
File audit, chart of accounts agreed, software access, integrations checked, payroll validated.
Month 1
First full cycle
Reconciliations, vendor bills, customer invoicing, payroll runs, monthly P&L.
Month 2
Rhythm in
Routines settle. Auto-coding rules build. Reports start showing useful comparisons.
Month 3
Books ready early
Books sit ready for the quarterly deadline with buffer, with you signing off before handoff to your CPA.
Industries we work with
What clients say
"I'm a one-person business, didn't think I needed a bookkeeper. After I underpaid my quarterly estimated tax by accident and got hit with a penalty, I changed my mind. The package they put me on is genuinely affordable for a sole proprietor and they catch stuff before it becomes a problem."
Bookkeeping for Small Business FAQ
Two things to remember
Every account is reconciled and kept tax-ready by an AIPB-certified bookkeeper. Every account is run inside the US, by a US-based bookkeeper. Those two facts shape almost every other decision on this page.
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Get the books off your desk.
A monthly retainer sized to your business, the books done well, and your time back. The form takes a minute.